June 2021

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

8 June 2021 Agenda

Open to the public: In-person or via Zoom.

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1. Call to Order at 6:30 pm

A. Roll Call of Trustees (Present and Absent)

B. Audience to Visitors

2. Secretary’s Report

A. Correspondence

B. Reading & Approval of the Minutes for 11 May 2021 Meeting

3. Treasurer’s Report

A. Review & Approval of the Bills to be paid in June 2021

B. May 2021 City Budget Report for the Library

C. Financial Balance Statement for May 2021

4. Librarians’ Report for May 2021

A. Library Directors Reports – Susan Mullen

5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news

A. Status updates

6. Committee Reports

A. Building & Grounds – Priest & Jones

B. Community Enrichment – Sarver & Calcaterra

C. Library Development & Technology – Caringer

D. Special Gifts Committee – Guebert & Frost

E. Friends Liaison – Starnes

F. Herrin History Room – Hickman

7. Old Business

A. Any Old Business

B. New Business

1. Review and update Internet Use Policy

2. Review and approve participation in the Non-Resident Card program

3. Review IPLAR data – due June 30, 2021

4. Any other new business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 13th July 2021 6:30 pm

Herrin City Library

Board of Trustees Meeting

June 8, 2021

Present:                    Calcaterra, Caringer, Frost, Guebert,Hickman, Jones, Priest, Sarver, Starnes

Also Present:          Director Susan Mullen

Absent:                    

The meeting was called to order at 6:28 PM by President Kathleen Jones.

Visitor(s):                  None

Correspondence:   None

Secretary’s Report: Starnes moved to approve the minutes from May 2021. Priest seconded. Motion carried unanimously.

Treasurer’s Report:

  1. Bills to be Paid: Priest moved to approve the payment of $6,623.02 for expenses incurred during the 2nd half of the previous month and $3,547.65 for expenses incurred this month to date. Guebert seconded. Motion carried unanimously.
  2. City Budget Report: Last month’s report showed that 12% of the annual budget has been spent, with 8% of the fiscal year completed, leaving a checking account balance of $78,942.41. Caringer moved to approve the report. Sarver seconded. Motion carried unanimously.
  3. Financial Balance Statement: Starnes moved to approve the Library balance report from the previous month. Priest seconded. Motion carried unanimously.

Librarian’s Report: Circulation for May 2021 was 33% lower than pre-pandemic circulation from May 2019. The Library currently has 4,906 registered borrowers and 39,448 volumes in its collection. Website data from April 2021 shows 1,901 page views. Director Mullen attended four IHLS Director’s Chat sessions in May. The Summer Reading Program began on Thursday, June 3rd, and the Library hosted a Herrinfesta movie night, which was a great success. Mullen has prepared the Illinois Public Library Annual Report (IPLAR) due on June 30, and will submit the report after the BOT meeting.

Committee Reports:

  • Building and Grounds (Priest, Jones): No report.
  • Community Enrichment (Sarver): No report.
  • Library Development and Technology (Caringer): No report.
  • Special Gifts Committee (Guebert, Frost): No report.
  • Friends Liaison (Starnes): The final tally of the most recent book sale was $1,181.75, with the next sale scheduled for August. The Director’s request for $168.28 was unanimously approved. Reimbursement for an Eagle Scout project costing ~$392.17 to improve the children’s section of the library was also approved.
  • History Room (Hickman): No report.

Old Business:         None

New Business:       

  1. Reviewed revised internet use policy. Guebert moved to approve. Calcaterra seconded. Motion carried unanimously.
  2. Reviewed continued participation in the Non-Resident Card program and fee. Guebert moved to approve. Frost seconded. Motion carried unanimously.
  3. Reviewed IPLAR data – due June 30, 2021. President and Secretary confirmed accuracy and approved submission.

Adjournment: Starnes moved to adjourn at 7:05 PM.

Respectfully submitted,

Kelly Caringer, Secretary