September 2020

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

8 September 2020 Agenda

Online Meeting via ZOOM: Open to the public:

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Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 18th August 2020 Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in September 2020
  2. August 2020 City Budget Report for the Library
  3. Financial Balance Statement for August 2020

Librarians’ Report for August 2020

  1. Library Directors Reports – Susan Mullen
  2. Children’s Library Report

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver
  3. Library Development & Technology – Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Intergovernmental Agreement & Student Library Card Policy – Update
  2. Any Old Business

New Business

  1. Per Capita Grant Requirement: Review & Discuss Chapters 1-3: Serving Our Public 4.0
  2. Any other new business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 13th October 2020– 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
September 8, 2020 via Zoom Video Conferencing

PRESENT:                     Calcaterra, Guebert, Frost, Hickman, Jones, & Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Caringer, Priest, and Sarver

The meeting was called to order at 6:32 PM by President Jones.

Visitor(s):                     None

No correspondence.  

SECRETARY’S REPORT: Starnes moved to approve the minutes with corrections from the August 18, 2020.  Frost seconded.  Motion carried unanimously. 

TREASURER’S REPORT:

  1. Bills to be paid. Guebert moved to approve the payment of $3,904.34 for expenses incurred during the 2nd half of the previous month and $3,606.02 for expenses incurred this month to date.  Calcaterra seconded.  Motion carried unanimously. 
  2. The previous month’s city budget report showed that 35% of the budget (33% of the year completed) has been spent leaving a checking account balance of $27,469.24. Starnes moved to approve the report.  Guebert seconded.  Motion carried unanimously.
  3. Financial Balance Statement: Starnes moved to approve the library balance sheet report from the previous month.   Frost seconded.  Motion carried unanimously. 

LIBRARIAN’S REPORT:  Mullen reported that library circulation was down 15% in August 2020 as compared to August 2019.  The per capita grant was received on August 31st. 

COMMITTEE REPORTS: None

Building and Grounds (Priest & Jones):  No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes): No report.

History Room: (Hickman):  No report.

OLD BUSINESS:   

The Intergovernmental Agreement and Student Library Card policy were approved by the HCL board of directors via online vote.  The Intergovernmental Agreement was sent to the City of Herrin and Herrin CUSD #4 where it was approved and authorized on August 29, 2020. 

NEW BUSINESS: 

  1. The board discussed Chapters 1-3: Serving Our Public 4.0.

Starnes moved to adjourn at 6:56 PM.

Respectfully submitted:

Barbara A. Guebert, Secretary