HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
12 October 2021 Agenda
In-person and via Zoom: Join Zoom Meeting: https://us02web.zoom.us/j/83821617903?pwd=YWFXc21IbnNZWms5ZU4yQy9PeHB0UT09
Meeting ID: 838 2161 7903
Passcode: 313818
By Phone: +13126266799,,83821617903#,,,,*313818# US
1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 14 September 2021 Meeting
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in October 2021
B. September 2021 City Budget Report for the Library
C. Financial Balance Statement for September 2021
4. Librarians’ Report for September 2021
A. Library Directors Reports – Susan Mullen
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Starnes
F. Herrin History Room – Hickman
7. Old Business
A. Review Chapters 1-5, Serving Our Public for PerCapita Grant
B. Any other old business
8. New Business
A. Review and approve Building Maintenance Tax Levy
B. Approve moving funds back to Working Cash
C. Trustee Terms expiring: indicate willingness to serve
D. Any other new business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 9th November 2021 6:30 pm
Herrin City Library
Board of Trustees Meeting
October 12, 2021
Present: Caringer, Frost, Hickman, Jones, Priest, Starnes
Also Present: Director Susan Mullen
Absent: Calcaterra, Guebert, Sarver
The meeting was called to order at 6:30PM by President Kathleen Jones.
Visitor(s): None
Correspondence: None
Secretary’s Report: Starnes moved to approve the minutes from September 2021. Frost seconded. Motion carried unanimously.
Treasurer’s Report:
- Bills to be Paid: Priest moved to approve the payment of $3,137.94 for expenses incurred during the 2nd half of the previous month and $1,942.21 for expenses incurred this month to date. Caringer seconded. Motion carried unanimously.
- City Budget Report: Last month’s report showed that 44% of the budget has been spent, with 42% of the fiscal year completed, leaving a checking account balance of $194,697.51. Starnes moved to approve the report. Priest seconded. Motion carried unanimously.
- Financial Balance Statement: Caringer moved to approve the Library balance report from the previous month. Frost seconded. Motion carried unanimously.
Librarian’s Report:
Circulation for September 2021 was 14% greater than September 2020 and 9% less than September 2019. The Library currently has 4,992 registered borrowers and 39,867 volumes in its collection. Website data from August 2021 shows 2,010 page views. Director Mullen attended four IHLS Director’s Chat sessions in August. The Library received $5,000 through the Illinois Humanities 2021 COVID-19 Emergency Relief and Recovery Grant. The Herrin History Room Fund received Herrin Area Historical Society dollars in the amount of $10,624.47. The first 2021 tax distribution has also been received, so working cash funds must now be moved from checking account back to savings account.
Committee Reports:
- Building and Grounds (Priest, Jones):
- Community Enrichment (Sarver):
- Library Development and Technology (Caringer):
- Special Gifts Committee (Guebert, Frost):
- Friends Liaison (Starnes):
- History Room (Hickman):
Old Business:
- BOT reviewed Chapters 1-5 of Serving Our Public.
- BOT reviewed Student Library Card policy. Frost moved to approve the policy. Priest seconded. Motion carried unanimously.
New Business:
- BOT discussed Director Mullen’s draft resolution authorizing the renewal of the Building Maintenance Tax Levy collectible in 2022. Starnes moved to approve the resolution, Priest seconded. Motion carried unanimously.
- Because the first 2021 tax distribution is complete, working cash funds must now be moved from the Library checking account to back to the savings account. Hickman moved to approve the moving of funds. Jones seconded. Motion carried unanimously.
Adjournment: Starnes moved to adjourn at 6:56 PM.
Respectfully submitted,
Kelly Caringer, Secretary