March 2021

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

16 March 2021 Agenda

Online Meeting via ZOOM: Open to the public:

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Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 9 February 2021 Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in March 2021
  2. February 2021 City Budget Report for the Library
  3. Financial Balance Statement for February 2021

Librarians’ Report for February 2021

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Priest & Jones
  2. Community Enrichment – Sarver & Calcaterra
  3. Library Development & Technology – Caringer
  4. Special Gifts Committee – Guebert & Frost
  5. Friends Liaison – Starnes
  6. Herrin History Room – Hickman

Old Business

  1. Second Reading of the FY 2021 – 2022 Budget
  2. Any Old Business

New Business

  1. Any other new business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 13th April 2021 6:30 pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
March 16, 2021 via Zoom Video Conferencing

PRESENT:                     Calcaterra, Caringer, Guebert, Hickman, Jones, Priest, Sarver, & Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Frost

The meeting was called to order at 6:30 PM by President Kathleen Jones.

Visitor(s):                     None

No correspondence.  

SECRETARY’S REPORT:   Priest moved to approve the minutes from February 2021. Guebert seconded.  Motion carried unanimously. 

TREASURER’S REPORT:

  1. Bills to be paid. Starnes moved to approve the payment of carried $1,946.37 for expenses incurred during the 2nd half of the previous month and $2,618.57 for expenses incurred this month to date.  Priest seconded.  Motion carried unanimously. 
  2. The previous month’s city budget report showed that 84% of the budget (83.3% of the year completed) has been spent leaving a checking account balance of $186,871.39. Starnes moved to approve the report.  Sarver seconded.  Motion carried unanimously.
  3. Financial Balance Statement: Guebert moved to approve the library balance sheet report from the previous month.   Priest seconded.  Motion carried unanimously. 

LIBRARIAN’S REPORT:  February saw a 28% decrease in circulation as compared to pre-pandemic February 2020.  Mullen reviewed other data.  The Per Capita grant has been submitted and accepted.  Patron time inside the library has been increased to 60 minutes per day (up from 30 minutes). 

COMMITTEE REPORTS: None

Building and Grounds (Priest & Jones):  No report.

Community Enrichment (Sarver):  No report.

Library Development & Technology (Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes): Starnes reported that all of Mullen’s requests were approved.

History Room: (Hickman):  Carnaghi reported that she is working on a Memorial Day project for the HHR. 

OLD BUSINESS:   

  1. Priest moved to approve the proposed FY 2021-2022 Budget. Calcaterra seconded.  The motion carried unanimously.

NEW BUSINESS: 

  1. None

Starnes moved to adjourn at 6:53 PM.

Respectfully submitted:

Barbara A. Guebert, Secretary