HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
8 March 2022 Agenda
In person & via Zoom
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1. Call to Order at 6:30 pm
A. Roll Call of Trustees (Present and Absent)
B. Audience to Visitors
2. Secretary’s Report
A. Correspondence
B. Reading & Approval of the Minutes for 8 February 2022 Meeting
3. Treasurer’s Report
A. Review & Approval of the Bills to be paid in March 2022
B. February 2022 City Budget Report for the Library
C. Financial Balance Statement for February 2022
4. Librarians’ Report for February 2022
A. Library Directors Reports – Susan Mullen
5. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
A. Status updates
6. Committee Reports
A. Building & Grounds – Priest & Jones
B. Community Enrichment – Sarver & Calcaterra
C. Library Development & Technology – Caringer
D. Special Gifts Committee – Guebert & Frost
E. Friends Liaison – Starnes
F. Herrin History Room – Hickman
7. Old Business
A. Second Reading of Budget FY2022/2023
B. Any other old business
8. New Business
A. SEI certification letters
B. Review Parental Consent Form policy as part of Policy Review Schedule
C. Any other new business
9. Closed Executive Session (if necessary)
10. Adjournment
Next Meeting Date = 12th April 2022, 6:30 pm
Herrin City Library
Board of Trustees Meeting
March 8, 2022
Present: Calcaterra, Caringer, Guebert, Hickman, Jones, Priest,Sarver, Starnes
Also Present: Director Susan Mullen
Absent: Frost
The meeting was called to order at 6:30PM by President Kathleen Jones.
Visitor(s): None
Correspondence: None
Secretary’s Report: Guebert moved to approve revised minutes, including time exiting closed session, from February 2021. Jones seconded. Motion carried unanimously.
Treasurer’s Report:
- Bills to be Paid: Starnes moved to approve the payment of $2,613.14 for expenses incurred during the 2nd half of the previous month and $2,061.17 for expenses incurred this month to date. Priest seconded. Motion carried unanimously.
- City Budget Report: Last month’s report showed that 80% of the budget has been spent, with 83% of the fiscal year completed, leaving a checking account balance of $168,518.98. Caringer moved to approve the report. Priest seconded. Motion carried unanimously.
- Financial Balance Statement: Priest moved to approve the Library balance report from the previous month. Starnes seconded. Motion carried unanimously.
Librarian’s Report:
Circulation for February 2022 was 17% greater than February 2021 and 18% less than February 2020. The Library currently has 5,049 registered borrowers and 39,901 volumes in its collection. 1,116 patrons used the Online Public Access Catalog (OPAC) from home in February. Website data from February 2022 recorded 1,588 page views. Director Mullen attended the IHLS Director’s Chat sessions via Adobe Connect on February 10 and 24.
Committee Reports:
- Building and Grounds (Priest, Jones): Walk-through form updated and used. No issues observed. Library is in excellent condition and order.
- Community Enrichment (Sarver): No report
- Library Development and Technology (Caringer): No report
- Special Gifts Committee (Guebert, Frost): No report
- Friends Liaison (Starnes): Most recent book sale yielded $876.55. Library Open House is scheduled for April 24th. Director Mullen’s funding requests were approved, in the amount of $217.45.
- History Room (Hickman): No report
Old Business:
- BOT discussed additional information regarding Library 2022/2023 budget proposal.
New Business:
- Reviewed updated Parental Consent Form policy, in accordance with our policy review schedule. Caringer moved to accept the new form. Guebert seconded. Motion carried unanimously.
- SEI certification letters from Williamson County Clerk have been received and are to be completed and returned.
- BOT entered closed session at 7:14pm and exited closed session at 7:33pm.
- Calcaterra moved to approve the 2022/2023 budget as revised. Priest seconded. Motion carried unanimously.
Adjournment: Starnes moved to adjourn at 7:39PM.
Respectfully submitted,
Kelly Caringer, Secretary