HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
12th May 2019 Agenda
Call to Order at 6:30 pm
- Roll Call of Trustees (Present and Absent)
- Audience to Visitors
Secretary’s Report
- Correspondence
- Reading & Approval of the Minutes for 9th April Meeting
Treasurer’s Report
- Review & Approval of the Bills to be paid in May 2019
- April 2019 City Budget Report for the Library
- Financial Balance Statement for April 2019
Librarians’ Report for April 2019
- Library Directors Reports – Susan Mullen
Illinois Heartland Library System Report & Illinois Library Association (ILA) news
- Status updates
Committee Reports
- Building & Grounds – Priest & Jones
- Community Enrichment – Sarver
- Library Development & Technology – Savage & Caringer
- Special Gifts Committee – Guebert & Frost
- Friends Liaison – Starnes
- Herrin History Room – Hickman
Old Business
- Any Old Unfinished Business
New Business
- Patron Conduct Policy – New
- Any Other New Business
Closed Executive Session (if necessary)
Adjournment
Next Meeting Date = 11th June 2019– 6:30 pm
HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
May 14, 2019
PRESENT: Frost, Sarver, Guebert, Caringer, and Starnes
ALSO PRESENT: Mullen
ABSENT: Hickman, Savage, Jones, and Priest
Visitor(s): None
The meeting was called to order at 6:31 PM by Acting President Starnes.
No correspondence.
SECRETARY’S REPORT: Caringer moved to approve the minutes from the Herrin City Library (HCL) April meeting. Sarver seconded. Motion carried unanimously.
TREASURER’S REPORT:
- Bills to be paid. Frost presented the treasurer’s report. Guebert moved to approve the payment of $2,946.71 for expenses incurred during the 2nd half of the previous month and $4,348.28 for expenses this month to date. Frost seconded. Motion carried unanimously.
- The April budget report shows that 94.7% of the expense budget (100% of the year completed) has been spent leaving a checking account balance of $145,251.81. Sarver moved to approve the city budget report. Frost seconded. Motion carried unanimously. Frost moved to approve the balance sheet report for April 2019. Caringer seconded. Motion carried unanimously.
LIBRARIAN’S REPORT: Mullen reported the circulation data. Traffic on the library’s website remains high. The Library Open House on April 28th was a huge success with 72 people in attendance.
ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News: No report.
COMMITTEE REPORTS:
Building and Grounds (Priest & Jones): No report.
Community Enrichment (Sarver): No report.
Library Development & Technology (Savage & Caringer): No report.
Special Gifts Committee (Guebert & Frost): No report.
Friends Liaison (Starnes): S No report.
History Room: (Hickman): No report.
OLD BUSINESS: None
NEW BUSINESS: None
Frost moved to adjourn at 6:57PM.
Respectfully submitted:
Barbara A. Guebert, Secretary