HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
8th May 2018Agenda
Call to Order at 6:30 pm
- Roll Call of Trustees (Present and Absent)
- Audience to Visitors
Secretary’s Report
- Correspondence
- Reading & Approval of the Minutes for 10th April 2018 Meeting
Treasurer’s Report
- Review & Approval of the Bills to be paid in May 2018
- April 2018 City Budget Report for the Library
- Financial Balance Statement for April2018
Librarians’ Report for April 2018
- Library Directors Reports – Susan Mullen
- Children’s Librarian Report – Allison Albert
Illinois Heartland Library System Report & Illinois Library Association (ILA) news
- Status updates
Committee Reports
- Building & Grounds – Priest & Jones
- Community Enrichment – Sarver
- Library Development & Technology – Savage & Caringer
- Special Gifts Committee – Guebert & Frost
- Friends Liaison – Starnes
- Herrin History Room – Hickman
Old Business
- Security Camera Proposals
- Non-Resident Card: FY 17/18 Totals & FY 18/19 Participation
- Any other unfinished business
New Business
- Any New Business
Closed Executive Session (if necessary)
31Adjournment
Next Meeting Date = 12th June 2018– 6:30pm
HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
May 8, 2018
PRESENT: Guebert, Frost, Priest, Jones, Caringer, Sarver, and Starnes
ALSO PRESENT: Mullen
ABSENT: Savage and Hickman
Visitor(s): None
The meeting was called to order at 6:30 PM by acting President Starnes.
No correspondence.
SECRETARY’S REPORT: Priest moved to approve the minutes from the April meeting. Frost seconded. Motion carried unanimously.
TREASURER’S REPORT:
- Bills to be paid. Mullen presented the treasurer’s report. Guebert moved to approve the payment of $2,095.10 for expenses incurred during the 2nd half of the previous month and approved $2,717.76 for expenses this month to date. Jones seconded. Motion carried unanimously.
- April (100% of the year completed) shows that 97% of the expense budget has been used leaving a checking account balance of $121,180.21. Caringer moved to approve the report. Sarver seconded. Motion carried unanimously. Priest moved to approve the library balance sheet report for April 2018. Caringer seconded. Motion carried unanimously.
LIBRARIAN’S REPORT: Mullen reported the circulation and usage statistics for the library for the month of April 2018. Circulation was up 2% as compared to the previous year. The Open House on April 8th was a huge success with 80 people in attendance. The Family Fun Night on Thursday, April 26th was a mega success with 126 people attending.
CHILDREN’S LIBRARIAN REPORT: Mullen presented information on the transportation-themed summer reading program.
ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News: Mullen recently completed an online Director’s chat program.
COMMITTEE REPORTS:
Building and Grounds (Priest & Jones): Mullen reported that she has been in contact with a mason to repair the damage on the building’s brick exterior.
Community Enrichment (Sarver): No report.
Library Development & Technology (Savage & Caringer): No report.
Special Gifts Committee (Guebert & Frost): No report.
Friends Liaison (Starnes): The Final Pancake breakfast profit was $2,821.13. The next Friends book sale is Saturday, June 2, 2018, and Monday, June 4, 2018. The Friends approved library purchases totaling $1,040.86. The Friends next meeting will be Monday, July 2, 2018.
History Room: (Hickman): -Mullen reported that Carnaghi is working on the Herrinfesta Italiana program “A Visit to Rome”.
OLD BUSINESS:
- Security Camera Proposals: Mullen gave additional information on the security system project. Priest moved to approve the purchase of upgraded cameras for the security system and an upgraded burglary alarm system for a total of $5,380. Guebert seconded. The motion carried unanimously.
- Non-resident fee program: Mullen recommended that the non-resident library fee remain at $55 per year. Frost moved to approve the non-resident fee of $55 per year. Jones seconded. Motion carried unanimously.
- Mullen reported that our OCLC contract (world-wide interlibrary loan program) is due for renewal.
Priest moved to adjourn at 7:02 PM.
Respectfully submitted:
Barbara A. Guebert, Secretary