HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
12th January 2016 Agenda
- Call to Order at 6:30pm
- Roll Call of Trustees (Present and Absent)
- Audience to Visitors
- Secretary’s Report
- Correspondence
- Reading & Approval of the Minutes for 8th December 2015 Meeting
- Treasurer’s Report
- December 2015 City Budget Report for the Library
- Financial Balance Statement for December 2015
- Review & Approval of the Bills to be paid in January 2016
- Librarians’ Report for December 2015
- Library Directors Reports – Susan Mullen
- Associate Director & Children’s Librarian – Irena Just
- Illinois Heartland Library System Report & Illinois Library Association (ILA) news
- Status updates (if any)
- Committee Reports
- Building & Grounds – Shirley Muckley & Sue Tresnak
- Community Enrichment – Barbara Guebert
- Library Development & Technology – Mandara Savage
- Special Gifts Committee – Paula Siefert
- Friends Liaison – James Starnes
- Herrin History Room –
- Old Business
- Per Capita Grant – Update
- Square – Update
- Library Board Nominations – Update
- Any Old or Unfinished Business
- New Business
- New Website
- Library Policy Changes
- Any other New Business
- Closed Executive Session (if necessary)
- Adjournment
Next Meeting Date = 9th February 2016 – 6:30pm
HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING Minutes
January 12, 2016
PRESENT: Eisenhauer, Guebert, , Muckley, Tresnak, Siefert, Frost, and Savage
ALSO PRESENT: Mullen
ABSENT: Starnes
Roll call. No visitors. No correspondence.
Meeting was called to order at 6:30 PM by President Eisenhauer. Mullens introduced Jennifer Frost as a new board of trustees member.
SECRETARY’S REPORT: Minutes from the December meeting were reviewed. Savage moved to approve the minutes. Guebert seconded. Motion carried.
TREASURER’S REPORT:
Expenses:
Expenses Incurred after the last board meeting: Guebert moved to approve the remaining December bills to bring the total expenses for December to $10,921.03. Eisenhauer seconded. Motion carried.
Bills to be approved for payment in January 2015: Siefert presented bills for payment. There was a total of $4082.22 in bills presented for approval. Eisenhauer moved to accept the bills for January 2015. Muckley seconded. Motion carried.
Herrin City Library Budget Report: Library Income and Expenses were reviewed. December expenses were $35,447.38. Revenue was $7.91. (The December deposit of $5,151.19 will be applied to January because of the holiday.) Savage moved to accept the City of Herrin treasurer’s report. Guebert seconded. Motion carried.
Herrin City Library Financial Balance Sheet: The balance sheet was reviewed. Muckley moved to accept the financial balance sheet report. Savage seconded. Motion carried.
LIBRARIAN’S REPORT: Mullens reported that the December circulation was typical for the month. Staff members were trained on emergency procedures. The new website is live.
CHILDREN’S LIBRARIAN REPORT: Written report submitted by Irena.
ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News: Guebert moved to discontinue using Overdrive and start using 3M for ebook services. Tresnak seconded. Motion carried.
COMMITTEE REPORTS
Building and Grounds (Tresnak): No report.
Community Enrichment (Guebert): No report.
Library Development & Technology (Savage): No report.
Special Gifts Committee (Siefert): No report.
Friends Liason (Starnes): Starnes submitted a report indicating that the Friends have decided to have a pancake breakfast fundraiser in March.
History Room: No report.
OLD BUSINESS:
- Mullens reported that the Per capita grant application has been submitted.
- Square credit card processor: Frost confirmed that she would donate an ipad to be used as the device for the Square.
- Library Board Nominations: The board discussed filling the one vacant position on the board.
NEW BUSINESS:
Tresnak moved to update the Borrowing Privileges Policy of the Herrin City Library as presented by Mullens. Frost seconded. Motion carried.
Guebert moved for adjournment. Meeting adjourned at 7:35 PM.
Respectfully submitted:
Barbara A. Guebert