HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
12th December 2017
Agenda
- Call to Order at 6:00 pm – Meeting in Study Room #1
- Roll Call of Trustees (Present and Absent)
- Audience to Visitors
Secretary’s Report
- Correspondence
- Reading & Approval of the Minutes for 14th November 2017 Meeting
Treasurer’s Report
- Review & Approval of the Bills to be paid in December 2017
- November 2017 City Budget Report for the Library
- Financial Balance Statement for November 2017
Librarians’ Report for October 2017
- Library Directors Reports – Susan Mullen
- Children’s Librarian Report – Allison Albert
Illinois Heartland Library System Report & Illinois Library Association (ILA) new
- Status updates
Committee Reports
- Building & Grounds – Sue Tresnak
- Community Enrichment – Barbara Guebert
- Library Development & Technology – Mandara Savage
- Special Gifts Committee – Paula Siefert
- Friends Liaison – James Starnes
- Herrin History Room –
Old Business
- Trustee Retirees & Nominations
- Library Part-Time Job Circulation Assistant Vacancy – Update
- Per Capita Grant – Update
New Business
- Sexual Harassment Policy
- Any New Business
Closed Executive Session (if necessary)
Adjournment
Next Meeting Date = 9th January 2018– 6:30pm
HERRIN CITY LIBRARY
BOARD OF TRUSTEES MEETING
December 12, 2017
PRESENT: Guebert, Frost, Hickman, Priest, Savage, and Starnes
ALSO PRESENT: Mullen
ABSENT: None
The meeting was called to order at 6:01 PM by President Savage.
Visitor: Kathleen Jones
No correspondence.
SECRETARY’S REPORT: Starnes moved to approve the minutes from the November meeting. Guebert seconded. Motion carried.
TREASURER’S REPORT:
- Bills to be paid. Acting treasure Steve Priest presented the treasurer’s report. Starnes moved to approve the payment of $3837.65 for expenses incurred during the 2nd half of November 2017 and approved $3610.47 for expenses this month to date. Hickam seconded. Motion carried.
- November (58% of the year completed) shows that 60.7% of the expense budget has been used leaving a checking account balance of $185,684.32. Guebert moved to approve the report. Starnes seconded. Motion carried.
- Financial Balance Statement: Priest moved to approve the library balance sheet report for November 2017. Starnes seconded. Motion carried.
LIBRARIAN’S REPORT: Mullen reported that circulation for November 2017 was up 6% as compared to November 2016. She noted that there is a consistent 30 -33% increase in interlibrary loan usage as compared to two years ago. Other statistics were reviewed.
CHILDREN’S LIBRARIAN REPORT: No report.
ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News: Mullen reported that a representative of the Illinois Heartland Library System would be providing advanced circulation training on December 14th to the HCL staff.
COMMITTEE REPORTS:
Building and Grounds (Tresnak): No report. As Tresnak will be retiring from the board after tonight’s meeting, she presented parting words of advice to the board.
Community Enrichment (Guebert): No report.
Library Development & Technology (Savage): No report.
Special Gifts Committee (tba): NA
Friends Liaison (Starnes): No report.
History Room: (Carnaghi): -No report.
OLD BUSINESS:
- A part-time circulation assistant has been hired.
- The per capita grant application is due January 15, 2018 and will be presented for approval at the January board meeting.
NEW BUSINESS:
- Sexual Harassment Policy: first reading
- Library Selection Policies: The board tabled this review to the January 2018 meeting.
Starnes moved for adjournment. Meeting adjourned at 6:37 PM.
Respectfully submitted:
Barbara A. Guebert, Secretary