October 2016

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

11th October 2016 Agenda

  1. Call to Order at 6:30pm
  2. Roll Call of Trustees (Present and Absent)
  3. Audience to Visitors
  1. Secretary’s Report
  2. Correspondence
  3. Reading & Approval of the Minutes for 13th September 2016 Meeting
  1. Treasurer’s Report
  2. Review & Approval of the Bills to be paid in October 2016
  3. September 2016 City Budget Report for the Library
  4. Financial Balance Statement for September 2016
  1. Librarians’ Report for September 2016
  2. Library Directors Reports – Susan Mullen
  3. Associate Director & Children’s Librarian – Irena Just
  1. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
  2. Status updates
  1. Committee Reports
  2. Building & Grounds – Shirley Muckley & Sue Tresnak
  3. Community Enrichment – Barbara Guebert
  4. Library Development & Technology – Mandara Savage
  5. Special Gifts Committee – Paula Siefert
  6. Friends Liaison – James Starnes
  7. Herrin History Room –
  1. Old Business
  2. Square Update
  3. Any Old or Unfinished Business
  1. New Business
  2. Per Capita Grant Requirements
  1. Building Maintenance Tax Levy Letter
  2. Library Terms
  3. Any other New Business
  1. Closed Executive Session (if necessary)
  2. Adjournment

Next Meeting Date =   8th  November 2016 – 6:30pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
October 11, 2016

PRESENT:                     Guebert, Muckley, Priest, Savage, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Frost, Siefert, Eisenhauer, and Tresnak

Roll call.  No visitors.  No correspondence.

Meeting was called to order at 6:39 PM by Acting President Savage.  

SECRETARY’S REPORT:  Minutes from the September meeting were reviewed.   Guebert moved to approve the minutes.  Starnes seconded.   Motion carried.

TREASURER’S REPORT:

  1. Bills to be paid. The remaining bills for operating expenses from September and the bills incurred to date for October.  This brought the grand total of operating expenses for September to $4,836.00 and to date expenses for October to $2,748.33.  Starnes moved to approve this report.  Priest seconded.  Motion carried. 
  2. September 2016 City Budget Report: after three months (41.6% of the budget term): Report shows that 42.7% of the expense budget has been used leaving a checking account balance of $104,416.26. Guebert moved to approve the report.  Starnes seconded.  Motion carried.
  3. Financial Balance Statement for September 2016: Priest moved to approve the library balance sheet report for September 2016.  Muckley seconded.  Motion carried.

LIBRARIAN’S REPORT:  Mullen presented the statistical report for the library operations for September 2016.  Last month yielded a slight decrease in circulation compared to September 2015.  Interlibrary loans increased by 33% compared to this month last year.  Traffic on the HCL website is up 32% compared to last year on the old site.  The first box of yearbooks has been shipped for digitization.  The second distribution of the library’s property tax levy has been deposited. 

CHILDREN’S LIBRARIAN REPORT: No report.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  No report.

COMMITTEE REPORTS

Building and Grounds (Muckley):  The library’s contract with Hammonds Lawn Care has been renewed for another year.

Community Enrichment (Guebert):  No report.

Library Development & Technology (Savage):  No report.

Special Gifts Committee (Siefert): No report.

Friends Liason (Starnes): No report.

History Room: (Carnaghi): No report.

OLD BUSINESS:

  1. Square Update- Mullen met with Lazerware regarding adding a separate secure network for using the Square credit card processing system.   We should have a proposal from Lazerware to review at the November meeting. 
  2. Fire Alarm System: Mullen obtained a proposal for a monitored fire alarm. Mullen will gather more information and present it at the November meeting.

NEW BUSINESS:

  1. Per Capita Grant Requirements: The Board of Trustees read and discussed Chapter 6 of the Standards for Illinois Public Libraries: Serving our Public 3.0 in preparation for the Per Capita Grant 2017.
  2. Building Maintenance Tax Levy Letter: Starnes moved to approve the Building Maintenance Tax Letter proposal for the Property Tax Levy.  Muckley seconded.  Motion carried. 
  3. Library Terms: Priest, Muckley, and Starnes agreed to new three year terms beginning January 1, 2017.
  4. The board has received and accepted the resignation of Children’s Librarian Irena Just. The board reviewed a draft of the job posting for a new Children’s Librarian.

Starnes moved for adjournment. Meeting adjourned at 7:51 PM.

Respectfully submitted:

Barbara A. Guebert