BY-LAWS
of
THE BOARD OF LIBRARY DIRECTORS
OF THE CITY OF HERRIN, ILLINOIS

Updated 06-14-2016

ARTICLE I
Meetings
SECTION 1. REGULAR MEETINGS. Regular meetings of the Board of Library
Directors shall be held on the second Tuesday night of each month at 6:30 P.M., at the library, or at such other place as may be determined by the president.

SECTION 2. ANNUAL MEETING. An Annual meeting shall be held at the time of the
regular monthly meeting for the month of April, at which meeting officers shall be
elected.

SECTION 3. SPECIAL MEETINGS. Special meetings may be called by the president,
or by any three members, for the transaction of business stated in the call for the
meeting.

SECTION 4. QUORUM. A quorum for the transaction of business shall consist of
five members of the Board.

SECTION 5. ELECTRONIC ATTENDANCE. A quorum at any meeting shall consist of a majority of the Trustees serving on the Board at the particular time who are physically present. Trustees may attend a meeting by teleconference, video conference, or by other electronic means and in compliance with the Illinois Open Meetings Act so long as a quorum is present at the place designated in the public notice of the meeting.

ARTICLE II

Officers
SECTION 1. OFFICERS. Officers shall be a president, a vice-president, a
secretary, and a treasurer.

SECTION 2. ELECTION. Officers shall be selected by a nominating committee of three Board members and elected by ballot at the annual meeting.

SECTION 3. VOTE NECESSARY. The vote of a majority of members of the Board shall be necessary to elect.

SECTION 4. TERM. An officer may succeed himself, provided, however, a president or vice-president shall not serve more than two consecutive terms. The vice-president shall succeed to the presidency.

SECTION 5. PRESIDENT. The president of the Board shall preside at all meetings, appoint all committees, authorize calls for special meetings, and generally perform the duties of the presiding officer.

SECTION 6. VICE- PRESIDENT. The vice-president shall preside in the absence of
the president.

SECTION 7. SECRETARY. The secretary of the Board shall keep a true and accurate account of all proceedings of the board meeting; and on the authorization of the president or any three members of the board shall issue notices of all special meetings; shall have custody of the minutes and other records of the board; shall notify the mayor of any vacancies on the Board.

SECTION 8. TREASURER. The treasurer shall have charge of the special library funds and income other than the appropriations in charge of the city treasurer; shall sign checks on the account; and with the authorization of the Board, shall certify all bills approved by the Board, and shall report at each meeting on the state of the funds.

ARTICLE III
Committees
SECTION 1. STANDING COMMITTEES. There shall be five standing committees,
consisting of three members each: (1) Building and Grounds, (2) Finance and Inventory Approval, (3) Books and Magazines, (4) Program, Rules and Policies, (5) Insurance and Valuations.

SECTION 2. SPECIAL COMMITTEES. (1) Special committees for the study and
investigation of special problems may be appointed by the president, such committees
to serve until the completion of the work for which they were appointed. (2) A
nominating committee shall be appointed by the president at the meeting preceding the annual meeting in July.

ARTICLE IV
Librarian
SECTION 1. EXECUTIVE OFFICER. The Librarian shall be considered the executive
officer of the board and shall have sole charge of the administration of the library
under the direction and review of the board.

SECTION 2. RESPONSIBILITY. The librarian shall be held responsible for the care
of the building and equipment, for the direction of the staff, for the efficiency of
the library’s service to the public, and for the operation of the library under the
financial conditions set forth in the annual budget.

SECTION 3. DUTIES. The librarian shall attend all board meetings except those
at which his (or her) appointment or salary is to be discussed or decided.

ARTICLE V

Amendments
These by-laws may be amended at any regular meeting of the board at which a
quorum is present, by a favorable vote of a majority of the Board, providing the
amendment was stated in a call for the meeting.

ARTICLE VI
Attendance
If continued absences on the part of a board member indicate a lack of interest,
then the board may recommend to the mayor that a replacement be appointed.

 BY-LAWS
ARTICLE VII
Order of Business
The order of business at regular meetings shall be as follows:
Call to Order
Roll Call
Reading and Approval of the Minutes
{Presentation and} Approval of the Treasurer’s Report
Report of the Librarian
Reports of the standing committees
Reports of special committees
Approval of bills
Communications
Unfinished business
New business
Adjournment

ARTICLE VIII
Parliamentary Authority
Sturgis “Standard Code of Parliamentary Procedure” shall be the parliamentary
authority of the board, subject to special rules which may be adopted.