12th September 2017 Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors


Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 8th August 2017 Meeting


Treasurer’s Report

  1. Review & Approval of the Bills to be paid in September 2017
  2. August 2017 City Budget Report for the Library
  3. Financial Balance Statement for August 2017


Librarians’ Report for August 2017

  1. Library Directors Reports – Susan Mullen
  2. Children’s Librarian Report – Allison Albert


Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates


Committee Reports

  1. Building & Grounds – Sue Tresnak & Shirley Muckley
  2. Community Enrichment – Barbara Guebert
  3. Library Development & Technology – Mandara Savage
  4. Special Gifts Committee – Paula Siefert
  5. Friends Liaison – James Starnes
  6. Herrin History Room –


Old Business

  1. Any Old Business


New Business

  1. Review Chapters 1-5 of the “TRUSTEE FACTS FILE THIRD EDITION”
  2. Staff Meeting on 9-26-2017 at 5:00 pm, review of Chapter 12, “Safety,” of Serving Our Public 3.0: Standards for Illinois Public Libraries, 2014.”
  3. Review & Adoption of Security Camera Policy


Closed Executive Session (if necessary)


  1. Adjournment


Next Meeting Date = 10th October 2017 



September 12, 2017


PRESENT:                     Guebert, Savage, Hickman, Priest, Siefert, Frost, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Muckley and Tresnak

Roll call.  No visitors.  No correspondence.

Meeting was called to order at 6:31 PM by President Savage.

SECRETARY’S REPORT:  Siefert moved to approve the minutes from the August meeting.  Starnes seconded. Motion carried.


  1. Bills to be paid. Priest moved to approve the payment of $2,468.89 for expenses incurred during the 2nd half of August 2017 and approved $2,970.65 for expenses this month to date.  Starnes seconded.  Motion carried. 
  2. August 2017 City Budget Report: after 4 months (33% of the budget term): Report shows that 35% of the expense budget has been used leaving a checking account balance of $167,201.42. Starnes moved to approve the report.  Frost seconded.  Motion carried.
  3. Financial Balance Statement: Priest moved to approve the library balance sheet report for August 2017.  Starnes seconded.  Motion carried. 


LIBRARIAN’S REPORT:  Circulation for August 2017 was down compared to August 2016.  OPAC was up 40%.  PAC station use continued to increase.  Use of Facebook for communicating library resources and activities is showing significant results.  A Facebook post about Eye Safety during the Eclipse generated 278 shares and reached 25,661 people.  A total of 48 new adult library cards were issued in August. 


CHILDREN’S LIBRARIAN REPORT: Albert’s reported that the summer 2017 Reading Program went well.  Albert is also implementing a new categorizing system for the children’s picture books.




Building and Grounds (Mullen):  Mullen reported that she had the parking lot re-striped. Fire alarm monitoring project is now completed.

Community Enrichment (Guebert):  Guebert reported that art teacher Brad Moore will provide art work and will collaborate with Allison Albert for proper displaying.

Library Development & Technology (Savage):  No report.

Special Gifts Committee (Siefert): NA

Friends Liaison (Starnes): No meeting in September

History Room: (Carnaghi): The library is hosting the Herrin Area Historical Society’s program:  “Cactus Pete”.




  1. Mullen asked the board to read Chapters 1-5 of the “Trustee Facts File Third Edition”. The board will review the information at the October board meeting.
  2. Mullen has arranged for a meeting with her staff on Tuesday, September 26th at 5:00 pm to review Chapter 12: Safety in the “Serving Our Public 3.0: Standards for Illinois Public Libraries”, 2014.
  3. Adoption of Security Camera Policy: Guebert moved to establish a security camera policy for HCL. Frost seconded.  Motion carried.  Priest moved to accept the recommended security camera policy proposed by Library Director Mullen.  Frost seconded.  Motion carried.


Starnes moved for adjournment. Meeting adjourned at 7:12 PM.


Respectfully submitted:

Barbara A. Guebert, Secretary