13th September 2016 Agenda

  1. Call to Order at 6:30pm
  2. Roll Call of Trustees (Present and Absent)
  3. Audience to Visitors


  1. Secretary’s Report
  2. Correspondence
  3. Reading & Approval of the Minutes for 9th August 2016 Meeting


  1. Treasurer’s Report
  2. Review & Approval of the Bills to be paid in September 2016
  3. August 2016 City Budget Report for the Library
  4. Financial Balance Statement for August 2016


  1. Librarians’ Report for August 2016
  2. Library Directors Reports – Susan Mullen
  3. Associate Director & Children’s Librarian – Irena Just


  1. Illinois Heartland Library System Report & Illinois Library Association (ILA) news
  2. Status updates


  1. Committee Reports
  2. Building & Grounds – Shirley Muckley & Sue Tresnak
  3. Community Enrichment – Barbara Guebert
  4. Library Development & Technology – Mandara Savage
  5. Special Gifts Committee – Paula Siefert
  6. Friends Liaison – James Starnes
  7. Herrin History Room –


  1. Old Business
  2. Square Update
  3. Update – Library Sign Project
  4. Any Old or Unfinished Business


  1. New Business
  2. Any other New Business


  1. Closed Executive Session (if necessary)


  1. Adjournment


Next Meeting Date =   11th October 2016 – 6:30pm



September 13, 2016

PRESENT:                     Guebert, Eisenhauer, Tresnak, Siefert, Muckley, Priest, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Frost and Savage

Roll call.  No visitors.  No correspondence.

Meeting was called to order at 6:35 PM by President Eisenhauer.  

SECRETARY’S REPORT:  Minutes from the August meeting were reviewed.   Starnes moved to approve the minutes.  Priest seconded.   Motion carried.


  1. Bills to be paid. Siefert presented the remaining bills for operating expenses from August and the bills incurred to date for September.  This brought the grand total of operating expenses for August to $15,321.14 and to date expenses for September to $2,031.60.  Guebert moved to approve this report.  Starnes seconded.  Motion carried. 
  2. August 2016 City Budget Report: after three months (33% of the budget term): Report shows that 35% of the expense budget has been used leaving a checking account balance of $128,220.39. Priest moved to approve the report.  Guebert seconded.  Motion carried.
  3. Financial Balance Statement for August 2016: Tresnak moved to approve the library balance sheet report for August 2016.  Muckley seconded.  Motion carried.


LIBRARIAN’S REPORT:  Mullen reported that circulation increased slightly for August 2016 compared to August 2015.  The online public access catalog (OPAC) was up by 37% compared to last year.  Thirty two new borrowers were registered.  Traffic on our website was up 31% compared to last year.  Computer use is up overall.  Yearbook digitization will begin with 1977 and proceed back in time.  Subsequent years will be added year by year as the copyrights on the books expire.  The yearbooks will be available via the HCL’s website.  


ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  The routes have changed for library loans and now our hub is in Carbondale.


Building and Grounds (Tresnak): No report.

Community Enrichment (Guebert):  Guebert reported that art teacher Brad Moore has agreed to post art work from his students again this year in the library.

Library Development & Technology (Savage):  No report.

Special Gifts Committee (Siefert): No report.

Friends Liason (Starnes): No report due to not having a meeting in September.

History Room: (Carnaghi) No report. Recent history program was well received per Mullen.


  1. Square Device: Lazerware will be setting up a secure network for the library to use for credit card processing with the Square device.
  2. Library Sign Project- Mullen presented another set of design ideas for a new sign for the library. Mullen will continue to gather more information and pricing.




Starnes moved for adjournment. Meeting adjourned at 7:00 PM.

Respectfully submitted:

Barbara A. Guebert