10th May 2016 Agenda

  1. Call to Order at 6:30pm

      A. Roll Call of Trustees (Present and Absent)

      B. Audience to Visitors

2. Secretary’s Report

    A. Correspondence

    B. Reading & Approval of the Minutes for 5th April 2016 Meeting

  1. Treasurer’s Report

    A. Review & Approval of the Bills to be paid in May 2016

    B. April 2016 City Budget Report for the Library

    C. Financial Balance Statement for April 2016

  1. Librarians’ Report for April 2016

    A. Library Directors Reports – Susan Mullen

    B. Associate Director & Children’s Librarian – Irena Just – On Vacation

  1. Illinois Heartland Library System Report & Illinois Library Association (ILA) news

    A. Status updates (if any)

  6. Committee Reports

  1. Building & Grounds – Shirley Muckley & Sue Tresnak
  2. Community Enrichment – Barbara Guebert
  3. Library Development & Technology – Mandara Savage
  4. Special Gifts Committee – Paula Siefert
  5. Friends Liaison – James Starnes
  6. Herrin History Room –


7. Old Business

  1. CD Update
  2. Rushing Fellowship
  3. Old Unfinished Business


  1. New Business
  2. OCLC Contract
  3. Any other New Business


  1. Closed Executive Session (if necessary)


  1. Adjournment


Next Meeting Date =   14th June 2016 – 6:30pm



May 10, 2016

PRESENT:                     Eisenhauer,Guebert, Tresnak, Muckley, Frost, Starnes, and Priest

ALSO PRESENT:           Mullens

ABSENT:                      Savage

Roll call.  No visitors.  No correspondence. Meeting was called to order at 6:30 PM by President Eisenhauer.  

SECRETARY’S REPORT:  Minutes from the April meeting were reviewed.   Frost moved to approve the minutes.  Muckley seconded.   Motion carried.


  1. Bills to be paid. Siefert presented the remaining bills for operating expenses from April and the bills incurred to date for May.  This brought the grand total of operating expenses for April to $8,357.61 and to date expenses for May to 43,499.46.   Priest moved to approve this report.  Guebert seconded.  Motion carried. 
  2. April 2016 City Budget Report: after twelve months (100% of the budget term): Report shows that 100.3% of the expense budget has been used leaving a checking account balance of $98,546.19. Guebert moved to approve the report.  Starnes seconded.  Motion carried.
  3. Financial Balance Sheet Statement for April 2016: Frost moved to approve the library balance sheet report.  Priest seconded.  Motion carried.


LIBRARIAN’S REPORT:   Mullens reported that circulation was down slightly for April 2016.  The library continues to have steady activity for hold requests.  The merge to 3M for electronic books was successful.  Circulation for ebooks was slower in April which was likely due to patrons learning the new 3M system.  Mullens reported that she is offering assistance to patrons in learning the system.  Patrons can use the library website feature: “Book a Librarian” to reserve one on one time with a librarian to learn more about the 3M system. Mullens asked for approval to renew the OCLC (Online Computer Library Center).  Tresnak moved to approve the OCLC contract.  Frost seconded. Motion carried.  

COMMITTEE REPORTS Building and Grounds (Tresnak):  Tresnak and Muckley noted that that some of the shrubs are looking brown.  They will check with the landscaping team.

Community Enrichment (Guebert):  No report.

Library Development & Technology (Savage):No report.

Special Gifts Committee (Siefert): No report.

Friends Liason: No report.

History Room: Three students have been selected as Rushing fellows for Summer 2016.  Carnaghi is working on the History Room/HAHS slideshows to be presented on Friday, May 27th during Herrinfest.  The recent Southern Illinoisan article on the Herrin Library History Room was printed in newspapers in several states including: Texas, New Jersey and California.



            Mullens presented the idea of putting a donations link and Wish List on the library website. This would allow interested persons to donate to the library via the web.  This would be particularly beneficial for gifting reasons and funeral memorials.  The board encouraged Mullens to pursue this idea.

Starnes moved for adjournment. Meeting adjourned at 7:01 PM.

Respectfully submitted:

Barbara A. Guebert