June 2017

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

13th June 2017Agenda

  1. Call to Order at 6:30 pm
  2. Roll Call of Trustees (Present and Absent)
  3. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 9th May 2017 Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in June 2017
  2. May 2017 City Budget Report for the Library
  3. Financial Balance Statement for May 2017

Librarians’ Report for April 2017

  1. Library Directors Reports – Susan Mullen
  2. Children’s Librarian Report – Allison Albert

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

Status updates

  1. Committee Reports
  2. Building & Grounds – Shirley Muckley & Sue Tresnak
  3. Community Enrichment – Barbara Guebert
  4. Library Development & Technology – Mandara Savage
  5. Special Gifts Committee – Paula Siefert
  6. Friends Liaison – James Starnes
  7. Herrin History Room –

Old Business

  1. Trustee Nominations

New Business

  1. Annual Online Filing of IPLAR
  2. Any New Business
  1. Closed Executive Session (if necessary)
  1. Adjournment

Next Meeting Date =   11th July 2017 – 6:30pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
13th June 2017

PRESENT:                     Savage, Priest, Siefert, Tresnak, Frost and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Guebert & Muckley

Roll call.  No correspondence.

Visitor:  Amanda Hickman

Meeting was called to order at 6:30 PM by President Savage

SECRETARY’S REPORT:  Starnes moved to approve the minutes from the May meeting.  Frost seconded.   Motion carried.

TREASURER’S REPORT:

  1. Bills to be paid. Tresnak moved to approve the payment of $3,348.99 for expenses incurred during the 2nd half of May 2017 and $4,447.10 for expenses this month to date.  Priest seconded.  Motion carried. 
  2. May 2017 City Budget Report: after 1 month (8% of the budget term): Report shows that 9% of the expense budget has been used leaving a checking account balance of $55,327.90. Tresnak moved to approve the report.  Frost seconded.  Motion carried.
  3. Financial Balance Statement: Priest moved to approve the library balance sheet report for May 2017.  Starnes seconded.  Motion carried. 

LIBRARIAN’S REPORT:  Circulation has a 6% increase compared to a year ago.  Use of the OPAC from home continues to increase.  There are now twenty Herrinite yearbooks available on the Herrin City Library Web site.

CHILDREN’S LIBRARIAN REPORT: Allison Albert presented a written report.  The Summer Reading Program is in full swing now.  Attendance has been excellent. 

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  No report.

COMMITTEE REPORTS

Building and Grounds (Tresnak):  Suggested removing rocks from medians in parking lot. Damage to bricks by a patron backing up was report by Librarian.

Community Enrichment (Guebert):  No report.

Library Development & Technology (Savage):  No report.

Special Gifts Committee (Siefert): No report.

Friends Liaison (Starnes): Friends book sale made of $300.00. 

History Room: (Carnaghi): Interns began work in History Room on June 5th.

OLD BUSINESS:  

  1. Amanda Hickman attended the meeting and was asked to join the Library Board of Trustees. She accepted.  The nomination suggestion will be sent to the Mayor for review and approval.

NEW BUSINESS:

  1. Mullen will be finishing and submitting the annual online filing of the IPLAR which is due June 30, 2017.

Starnes moved for adjournment. Meeting adjourned at 7:11 PM.

Respectfully submitted:

Sue Tresnak, Acting Secretary

(Originally published as a post on 6-9-2017.  Republished as a page on 6-14-2017.)