July 2017

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

11th July 2017Agenda

  1. Call to Order at 6:30 pm
  2. Roll Call of Trustees (Present and Absent)
  3. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 13th June 2017 Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in July 2017
  2. June 2017 City Budget Report for the Library
  3. Financial Balance Statement for June 2017

Librarians’ Report for June 2017

  1. Library Directors Reports – Susan Mullen
  2. Children’s Librarian Report – Allison Albert

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

Status updates

Committee Reports

  1. Building & Grounds – Shirley Muckley
  2. Community Enrichment – Barbara Guebert
  3. Library Development & Technology – Mandara Savage
  4. Special Gifts Committee – Paula Siefert
  5. Friends Liaison – James Starnes
  6. Herrin History Room –

Old Business

       A. IPLAR Submitted  

       B. Any Other Old Business

New Business

A. Any New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 8th August 2017 – 6:30pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
July 11, 2017

PRESENT:                     Guebert, Savage, Hickman, Priest, Siefert, Tresnak, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Frost and Muckley

Roll call.  No visitors.  No correspondence.

Meeting was called to order at 6:30 PM by President Savage.

SECRETARY’S REPORT:  Starnes moved to approve the minutes from the June meeting. Priest seconded. Motion carried.

TREASURER’S REPORT:

  1. Bills to be paid. Guebert moved to approve the payment of $2,764.67  for expenses incurred during the 2nd half of June 2017 and approved $4,516.97 for expenses this month to date.  Priest seconded.  Motion carried. 
  2. June 2017 City Budget Report: after 2 months (17% of the budget term): Report shows that 19% of the expense budget has been used leaving a checking account balance of $28,268.19. Starnes moved to approve the report.  Priest seconded.  Motion carried.
  3. Financial Balance Statement: Starnes moved to approve the library balance sheet report for June 2017.  Priest seconded.  Motion carried. 

LIBRARIAN’S REPORT

Circulation for June 2017 was slightly higher than for June 2016.  OPAC use continues to increase as evidenced by a 40% increase compared to two years ago.  The library has received considerable positive feedback and increased website traffic as a result of the digitization of older Herrin High School yearbooks.

CHILDREN’S LIBRARIAN REPORT: Allison Albert presented a written report on the summer reading programs. 

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:   Mullen reported that the software updates to the SAM program are functioning well.

COMMITTEE REPORTS:

Building and Grounds (Tresnak):  Tresnak reported that some of the landscaping is in need of maintenance.  She will pursue an implementation plan.

Community Enrichment (Guebert):  No report.

Library Development & Technology (Savage):  No report.

Special Gifts Committee (Siefert): No report.

Friends Liaison (Starnes): No report

History Room: (Carnaghi): No report.

OLD BUSINESS:  

IPLAR: Mullen reported that the IPLAR has been completed and submitted.

NEW BUSINESS:

            Tresnak moved to proceed with the transfer $5000 from the library’s savings account (Special Levy Working Cash) to the checking account.  (This transfer was included in the current budget plan.)  Siefert seconded.  Motion carried.

Starnes moved for adjournment. Meeting adjourned at 7:03 PM.

Respectfully submitted:

Barbara A. Guebert, Secretary