9th January 2018  Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors – Missy Frankel – Roxy Pullum Fundraiser – Update


Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 12th December 2017 Meeting


Treasurer’s Report

  1. Review & Approval of the Bills to be paid in January 2018
  2. December 2017 City Budget Report for the Library
  3. Financial Balance Statement for December 2017


Librarians’ Report for October 2017

  1. Library Directors Reports – Susan Mullen
  2. Children’s Librarian Report – Allison Albert


Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates


Committee Reports

  1. Building & Grounds –
  2. Community Enrichment – Barbara Guebert
  3. Library Development & Technology – Mandara Savage
  4. Special Gifts Committee 
  5. Friends Liaison – James Starnes
  6. Herrin History Room –


Old Business

  1. Trustee Nominations
  2. Per Capita Grant – Update
  3. Finalize Selection Policy and Sexual Harassment Policy
  4. Any other unfinished business


New Business

  1. Unattended Children Policy – Update
  2. Any New Business


Closed Executive Session (if necessary)



Next Meeting Date = 13th February 2018– 6:30pm



January 9, 2018


PRESENT:                     Guebert, Frost, Hickman, Priest, Savage, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      None

The meeting was called to order at 6:28 PM by President Savage.

Visitor(s):                     Kathleen Jones and Jennifer Sarver

No correspondence.

SECRETARY’S REPORT:  Guebert moved to approve the minutes from the December meeting. Starnes seconded.  Motion carried.


  1. Bills to be paid. Acting treasurer Jennifer Frost presented the treasurer’s report.   Priest moved to approve the payment of $1875.36 for expenses incurred during the 2nd half of December 2017 and approved $2815.16 for expenses this month to date.  Starnes seconded.  Motion carried. 
  2. December (67% of the year completed) shows that 69% of the expense budget has been used leaving a checking account balance of $180,928.94. Starnes moved to approve the report.  Priest seconded.  Motion carried.
  3. Financial Balance Statement: Guebert moved to approve the library balance sheet report for December 2017.  Priest seconded.  Motion carried. 
  4. Jennifer Frost agreed to be the interim treasurer until the end of this fiscal year.


LIBRARIAN’S REPORT:  Mullen reported that circulation for December 2017 was up 10% as compared to December 2016.  Other statistics were reviewed.  Per capita grant has been submitted. 


CHILDREN’S LIBRARIAN REPORT: Children’s librarian Allison Albert reported that the reorganization of the children’s picture books has been completed.  The children’s story hour has been expanded to twice a month. 


ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  Illinois Heartland has hired a new SHARE director.


  1. Building and Grounds (TBA):  
  2. Community Enrichment (Guebert):  No report.
  3. Library Development & Technology (Savage):  No report.
  4. Special Gifts Committee (TBA): No report.
  5. Friends Liaison (Starnes): No report. The Friends will meet in February to prepare for their annual pancake breakfast.
  6. History Room: (Carnaghi): -No report.



  1. The per capita grant has been submitted.
  2. The Sexual Harassment Policy: Priest moved to adopt a Library Selection Process and a Sexual Harassment Policy and to approve the policies recommended by Library Director Mullen. Starnes seconded. Motion carried.
  3. Unattended Children Policy: Mullen recommended that we update our Unattended Children’s Policy to reflect that a caretaker be at least 14 years old. Guebert moved to approve the updated Unattended Children’s Policy. Hickam seconded.  Motion carried.





Starnes moved for adjournment. Meeting adjourned at 7:09 PM.


Respectfully submitted:

Barbara A. Guebert, Secretary