HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

13th February 2018Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors – Dr. Kelly Caringer

 

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 9th January 2018 Meeting

 

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in February 2018
  2. January 2018 City Budget Report for the Library
  3. Financial Balance Statement for January 2018

 

Librarians’ Report for January 2018

  1. Library Directors Reports – Susan Mullen
  2. Children’s Librarian Report – Allison Albert

 

Illinois Heartland Library System Report & Illinois Library Association (ILA) news -Status updates

Committee Reports

Building & Grounds –

  1. Community Enrichment – Barbara Guebert
  2. Library Development & Technology – Mandara Savage
  3. Special Gifts Committee
  4. Friends Liaison – James Starnes
  5. Herrin History Room –

 

Old Business

  1. Trustee Nomination
  2. Any other unfinished business

 

New Business

  1. Any New Business

 

Closed Executive Session (if necessary)

Adjournment

 

Next Meeting Date = 13th March 2018– 6:30pm

 

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
February 13, 2018

 

PRESENT:                     Guebert, Hickman, Priest, Jones, Sarver, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Savage, Frost

Visitor(s):                     Kelly Caringer

The meeting was called to order at 6:28 PM by acting President Starnes.

No correspondence.

SECRETARY’S REPORT:  Priest moved to approve the minutes from the January meeting. Guebert seconded.  Motion carried.

TREASURER’S REPORT:

  1. Bills to be paid. Acting treasurer Steve Priest presented the treasurer’s report.  Guebert moved to approve the payment of $2761.67 for expenses incurred during the 2nd half of the previous month and approved $2314.84 for expenses this month to date.  Jones seconded.  Motion carried. 
  2. January (75% of the year completed) shows that 75.8% of the expense budget has been used leaving a checking account balance of $166,383.58. Guebert moved to approve the report.  Sarver seconded.  Motion carried.
  3. Financial Balance Statement: Priest moved to approve the library balance sheet report for January 2018.  Hickmam seconded.  Motion carried. 

 

LIBRARIAN’S REPORT:  Mullen reported that circulation for January 2018 was down 5% as compared to the same month last year.  She attributed the drop to the extremely cold weather experienced in January.   Traffic on the library website was up greatly.  Other statistics were reviewed. 

 

CHILDREN’S LIBRARIAN REPORT: No report.

 

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  No report.

COMMITTEE REPORTS:

  1. Building and Grounds (TBA):  
  2. Community Enrichment (Guebert):  No report.
  3. Library Development & Technology (Savage):  No report.
  4. Special Gifts Committee (TBA): No report.
  5. Friends Liaison (Starnes): Starnes submitted a written report.  The pancake breakfast will be Saturday, March 17th from 7 – 11 AM at the Williamson County Senior Citizens Center in Herrin.  The annual Library Open House will be Sunday, April 8th at 2 PM at HCL. 
  6. History Room: (Carnaghi): -No report.

 

OLD BUSINESS:  

None

 

NEW BUSINESS:

None

 

Priest moved for adjournment. Meeting adjourned at 6:48 PM.

 

Respectfully submitted:

Barbara A. Guebert, Secretary