HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

12th December 2017

Agenda

  1. Call to Order at 6:00 pm – Meeting in Study Room #1
  2. Roll Call of Trustees (Present and Absent)
  3. Audience to Visitors

 

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 14th November 2017 Meeting

 

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in December 2017
  2. November 2017 City Budget Report for the Library
  3. Financial Balance Statement for November 2017

 

Librarians’ Report for October 2017

  1. Library Directors Reports – Susan Mullen
  2. Children’s Librarian Report – Allison Albert

 

Illinois Heartland Library System Report & Illinois Library Association (ILA) new

  1. Status updates

 

Committee Reports

  1. Building & Grounds – Sue Tresnak
  2. Community Enrichment – Barbara Guebert
  3. Library Development & Technology – Mandara Savage
  4. Special Gifts Committee – Paula Siefert
  5. Friends Liaison – James Starnes
  6. Herrin History Room –

 

Old Business

  1. Trustee Retirees & Nominations
  2. Library Part-Time Job Circulation Assistant Vacancy – Update
  3. Per Capita Grant – Update

 

New Business

  1. Sexual Harassment Policy
  2. Any New Business

 

Closed Executive Session (if necessary)

Adjournment

 

Next Meeting Date = 9th January 2018– 6:30pm

 

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
December 12, 2017

 

PRESENT:                     Guebert, Frost, Hickman, Priest, Savage, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      None

The meeting was called to order at 6:01 PM by President Savage.

Visitor:                         Kathleen Jones

No correspondence.

SECRETARY’S REPORT:  Starnes moved to approve the minutes from the November meeting. Guebert seconded.  Motion carried.

TREASURER’S REPORT:

  1. Bills to be paid. Acting treasure Steve Priest presented the treasurer’s report.   Starnes moved to approve the payment of $3837.65 for expenses incurred during the 2nd half of November 2017 and approved $3610.47 for expenses this month to date.  Hickam seconded.  Motion carried. 
  2. November (58% of the year completed) shows that 60.7% of the expense budget has been used leaving a checking account balance of $185,684.32. Guebert moved to approve the report.  Starnes seconded.  Motion carried.
  3. Financial Balance Statement: Priest moved to approve the library balance sheet report for November 2017.  Starnes seconded.  Motion carried. 

 

LIBRARIAN’S REPORT:  Mullen reported that circulation for November 2017 was up 6% as compared to November 2016.  She noted that there is a consistent 30 -33% increase in interlibrary loan usage as compared to two years ago.  Other statistics were reviewed. 

 

CHILDREN’S LIBRARIAN REPORT: No report.

 

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:   Mullen reported that a representative of the Illinois Heartland Library System would be providing advanced circulation training on December 14th to the HCL staff.

COMMITTEE REPORTS:

Building and Grounds (Tresnak):  No report.  As Tresnak will be retiring from the board after tonight’s meeting, she presented parting words of advice to the board.

Community Enrichment (Guebert):  No report.

Library Development & Technology (Savage):  No report.

Special Gifts Committee (tba): NA

Friends Liaison (Starnes): No report.

History Room: (Carnaghi): -No report.

OLD BUSINESS:  

  1. A part-time circulation assistant has been hired.

 

  1. The per capita grant application is due January 15, 2018 and will be presented for approval at the January board meeting.

 

NEW BUSINESS:

  1. Sexual Harassment Policy: first reading
  2. Library Selection Policies: The board tabled this review to the January 2018 meeting.

 

Starnes moved for adjournment. Meeting adjourned at 6:37 PM.

 

Respectfully submitted:

Barbara A. Guebert, Secretary