13th December 2016 Agenda

Call to Order at 7:00 pm (Annual Library Christmas Party 6:00 – 7:00 pm)

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 8th November 2016 Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in December 2016
  2. November 2016 City Budget Report for the Library
  3. Financial Balance Statement for November 2016

Librarians’ Report for November 2016

  1. Library Directors Reports – Susan Mullen

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

  1. Building & Grounds – Shirley Muckley & Sue Tresnak
  2. Community Enrichment – Barbara Guebert
  3. Library Development & Technology – Mandara Savage
  4. Special Gifts Committee – Paula Siefert
  5. Friends Liaison – James Starnes
  6. Herrin History Room –

Old Business

  1. Any Old or Unfinished Business

New Business

  1. Employee Benefits Update & Approval
  2. Children’s Librarian Salary & Approval
  3. Any other New Business

Closed Executive Session (if necessary)


Next Meeting Date =   10th January 2017 – 6:30pm


December 13, 2016

Present:  Eisenhauer, Frost, Muckley, Savage, Starnes, Tresnak

Also  Present:  Kim Wild (Library Staff)

Absent:  Guebert, Siefert

Roll call.  No visitors. 

Correspondence:  Thank you note from Irena Just

Secretary’s Report:  Minutes from November were reviewed.  Tresnak moved we accept the minutes.  Frost seconded.  Motion passed.

Treasurer’s Report:   Eisenhauer reported for Treasurer Siefert.  Starnes moved we approve the payment of November bills.  Muckley seconded.  Motion passed.  Frost moved we accept the City Budget Report for the Library.  Muckley seconded.  Motion passed.  Savage moved we accept the Financial Balance Statement for November 2016.  Starnes seconded. Motion passed.

Librarian’s Report:  Eisenhauer reported for Mullen.  Mullen adjusted the benefits package as required by the city to reflect the city workers’ contract.  Tresnak moved to accept the adjustment suggestion.  Frost seconded.  Motion passed.  November circulation showed a small decrease in circulation as compared with 2015.  439 unique Borrowers Cards were used.  Hold requests was 759.  Heartland Delivery Van delivered 1,036 titles, a 16% increase from a year ago.  An increase of 30-33% in Inter-library Loan usage was reflected.  OPAC usage was used by 969 patrons, which is up 41%.  25 new borrowers were recorded.  At the end of 2016, the library has recorded 5, 490 borrowers.  Traffic on the website was at an all time high.  The new Assistant Librarian/Children’s Librarian, Allison Albert, will be on the job December 28, 2016.  An upgrade in security for using Square (Credit Card Reader) is now functioning.

Illinois Heartland Library System Report and Illinois Library Association News:  The Per Capita report was tabled until the January 2017 Board Meeting.

Committee Reports:   Building and Grounds – no report

                                      Community Enrichment – no report

                                      Library Development and Technology – no report

                                      Special Gifts – no report      

                                      Friends-Liaison – over $400 made on Book Sale

                                      Herrin History Room – no report

Old Business:    The Fire Alarm System upgrade was tabled until the January meeting.

New Business:   Tresnak moved the Board go into Executive Session to discuss employee salary business at 7:20 p.m.  Muckley seconded.  Motion passed.    At 7:27 p.m. the Board came out of Executive Session. Frost moved to accept the financial package of the new Children’s Librarian/Assistant Librarian, as proposed by Librarian Mullen.   Muckley seconded.   Motion passed.

Adjournment:  Starnes moved we adjourn.