April 2018

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING

10th April 2018Agenda

Call to Order at 6:30 pm

  1. Roll Call of Trustees (Present and Absent)
  2. Audience to Visitors

Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 13th March 2018 Meeting

Treasurer’s Report

  1. Review & Approval of the Bills to be paid in April 2018
  2. March 2018 City Budget Report for the Library
  3. Financial Balance Statement for March 2018

Librarians’ Report for March 2018

  1. Library Directors Reports – Susan Mullen
  2. Children’s Librarian Report – Allison Albert

Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates

Committee Reports

Building & Grounds – Priest & Jones

  1. Community Enrichment – Sarver
  2. Library Development & Technology – Savage & Caringer
  3. Special Gifts Committee – Guebert & Frost
  4. Friends Liaison – Starnes
  5. Herrin History Room – Hickman

Old Business

  1. CD Renewal – Update
  2. Security Camera Proposals
  3. Nominating Committee – Officers FY18/19
  4. SEI Reminder – April 30th Deadline
  5. Any other unfinished business

New Business

  1. Any New Business

Closed Executive Session (if necessary)

Adjournment

Next Meeting Date = 8th May 2018– 6:30pm

HERRIN CITY LIBRARY

BOARD OF TRUSTEES MEETING
April 10, 2018

PRESENT:                     Guebert, Frost, Hickman, Priest, Jones, Caringer, Savage, and Starnes

ALSO PRESENT:           Mullen

ABSENT:                      Sarver

Visitor(s):                    None

The meeting was called to order at 6:30 PM by President Savage. 

No correspondence.

SECRETARY’S REPORT:  Starnes moved to approve the minutes from the March meeting and reconvene meeting. Priest seconded.  Motion carried.

TREASURER’S REPORT:

  1. Bills to be paid. Interim treasurer Frost presented the treasurer’s report.  Guebert moved to approve the payment of $2,569.37 for expenses incurred during the 2nd half of the previous month and approved $4012.77 for expenses this month to date.  Jones seconded.  Motion carried. 
  2. March (91.7% of the year completed) shows that 89.9% of the expense budget has been used leaving a checking account balance of $129,706.22. Priest moved to approve the report.  Hickman seconded.  Motion carried.   Caringer moved to approve the library balance sheet report for March 2018.  Frost seconded.  Motion carried. 

LIBRARIAN’S REPORT:  Mullen reported the circulation and usage statistics for the library for the month of March 2018.  Circulation was up 1% as compared to the previous year. Traffic on the library’s website continues to remain highly active with March 2018 being the highest to date.

The library will be hosting a Family Fun Night on Thursday, April 26th from 5:00 to 7:00 PM.  Mullen has arranged for attendance prizes as well as other family oriented activities.

CHILDREN’S LIBRARIAN REPORT: No report.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  Mullen attended the Members Matter meeting on April 3, 2018 via Zoom online. 

COMMITTEE REPORTS:

Building and Grounds (Priest & Jones):  

Community Enrichment (Sarver):  No report.

Library Development & Technology (Savage & Caringer):  No report.

Special Gifts Committee (Guebert & Frost): No report.

Friends Liaison (Starnes): Starnes submitted a written report.  The Friends have donated $90,000 to the library since they formed in 1995. The pancake breakfast was a huge profit.  The Friends approved the purchase of all of the items requested by the library.

History Room: (Hickman): -No report.

OLD BUSINESS:  

  1. Security Camera Proposals: Mullen presented options for updating and expanding the library’s security system. Additional discussion will occur at future meetings.
  2. Nominating Committee: Officers for 2018-2019. The nominating committee presented the following nominations for officers: President: Mandara Savage, Vice President: Jim Starnes, Secretary: Barb Guebert; Treasurer: Jennifer Frost. Savage moved to approve the slate of officers recommended by the nominating committee. Jones seconded. Motion carried.
  3. SEI Reminder: Savage reminded everyone to complete and return the SEI form.

NEW BUSINESS:

Mullen will investigate, pursue and acquire an additional phone line for the VOIP system and two more handsets with multiple line capability to our phone system.

Starnes moved to adjourn at 7:50 PM. 

Respectfully submitted:

Barbara A. Guebert, Secretary