11th April 2017Agenda

  1. Call to Order at 6:30 pm
  2. Roll Call of Trustees (Present and Absent)
  3. Audience to Visitors


Secretary’s Report

  1. Correspondence
  2. Reading & Approval of the Minutes for 14th March 2017 Meeting


Treasurer’s Report

  1. Review & Approval of the Bills to be paid in April 2017
  2. March 2017 City Budget Report for the Library
  3. Financial Balance Statement for March 2017


Librarians’ Report for March 2017

  1. Library Directors Reports – Susan Mullen
  2. Children’s Librarian Report – Allison Albert


Illinois Heartland Library System Report & Illinois Library Association (ILA) news

  1. Status updates


Committee Reports

  1. Building & Grounds – Shirley Muckley & Sue Tresnak
  2. Community Enrichment – Barbara Guebert
  3. Library Development & Technology – Mandara Savage
  4. Special Gifts Committee – Paula Siefert
  5. Friends Liaison – James Starnes
  6. Herrin History Room –


Old Business

  1. Nominating Committee
  2. CD Renewal
  3. Any Other Old Business


New Business

  1. Any New Business


Closed Executive Session (if necessary)




Next Meeting Date =   9th May 2017 – 6:30pm



April 11, 2017


PRESENT:                    Guebert, Savage, Priest, Siefert, Frost, Tresnak, Eisenhauer, and Starnes

ALSO PRESENT:          Mullen

ABSENT:                      Muckley

Roll call.  No visitors.  No correspondence.

Meeting was called to order at 6:30 PM by President Eisenhauer

SECRETARY’S REPORT:  Priest moved to approve the minutes from the March meeting with the correction that Guebert was absent from the meeting.  Siefert seconded.   Motion carried.


  1. Bills to be paid. Priest moved to approve $2,466.79 for new April expenses bringing the total expenses for April to $5,672.05.   Starnes seconded.  Motion carried. 
  2. March 2017 City Budget Report: after 11 months (91.6% of the budget term): Report shows that 96.8% of the expense budget has been used leaving a checking account balance of $103,069.34. Frost moved to approve the report.  Savage seconded.  Motion carried.
  3. Financial Balance Statement: Guebert moved to approve the library balance sheet report for March 2017.  Starnes seconded.  Motion carried.  Tresnak moved that we transfer the soon to mature CD to People’s Bank since they offered the best rate of interest.  Frost seconded.  Motion carried. 


LIBRARIAN’S REPORT:  Mullen reported that the FY2018 library budget has been accepted by city hall.  The library has also been awarded a Per Capita Grant of $9,706.28.  The Herrin Area Historical Society’s program on Herrin’s 1957 State of Illinois Champion basketball team was a huge success.  Use of the online public access catalog (OPAC) continues to increase.

CHILDREN’S LIBRARIAN REPORT: Allison Albert presented a written report.  Story hour for March was “Elephants on Parade” A total of 12 children and 4 adults attended.  Ms. Albert is working on the summer reading program “STEAM”.

ILLINOIS HEARTLAND LIBRARY SYSTEM REPORT & ILA News:  Mullen reported that she is working with other local librarians.  Mullen will be attending an Illinois Heartland meeting next week in Effingham.




Building and Grounds (Muckley):  Cleaning crew will be coming in next week for deep cleaning.

Community Enrichment (Guebert):  No report.

Library Development & Technology (Savage):  No report.

Special Gifts Committee (Siefert): No report.

Friends Liaison (Starnes): Starnes presented written report.  Pancake Breakfast brought in $2,483.  The book sale made a little over $350. The Friends annual meeting will be Sunday, April 30 from 2-4 pm.  The Friends approved the library’s requests for: file cabinet, junior library guild annual subscription, clears acrylic easels, and expenses for Open House.

History Room: (Carnaghi): No report.


Nominating Committee:  The following slate of officers for 2017-2018 was presented and approved: President: Mandera Savage, V. President: Jim Starnes, Secretary: Barb Guebert, Treasurer: Paula Siefert.






Starnes moved for adjournment. Meeting adjourned at 7:02 PM.

Respectfully submitted:

Barbara A. Guebert